Procurement Officer at Precision Recruitment

This website uses cookies to ensure you get the best experience on our website. Learn More We have started building our professional LinkedIn page. Follow Our client in Kitwe, is looking for a Procurement Officer to join their team for a job vacancy within the manufacturing industry. To apply, or for more information, follow the link below. To purchase quality goods and services timeously and at competitive prices to ensure smooth plant operations. Ensures that all approved purchase requisitions from departments are actioned in accordance with laid down procedures to meet the requirements of the operations Sends out enquires for all approved purchase requisitions in order to get quotations from suppliers. Adjudicates quotations received from both local and foreign suppliers in order to select the best suppliers using the value for money considerations. Develops standard contracts and service level agreements documents which can protect the company’s interests from our suppliers. Improve supply chain sourcing strategies by looking for better sources of materials and services Ensures an effective communication of purchase orders and delivery dates to internal customers (HOD, Stores Controller) timeously for planning purposes and to avoid stock outs. Ensures value for money is realised through effective and efficient negotiation without delaying the procurement process Complies with all statutory and regulatory requirements in line with production operations in order to maintain the company brand. Ensures value timely payments to suppliers are made by diligently making follow ups with finance department Conducts annual supplier/contractor performance evaluations for all active local suppliers to identify performance gaps and make recommendations JOB KEY PERFORMANCE AREAS AND PERFORMANCE INDICATORS Key Performance Areas (KPAs) Key Performance Indicators (KPIs) Delivery Number of on time deliveries /Total number of deliveries per key supplier Cycle Time Time of purchase order placement – Time of requisition submission Supplier Lead Time Time of delivery – Time of order Quality Amount of rejected items / Total amount of items ordered Inventory Risk Amount of money lost due to obsolescence /Total worth of the inventory Cost Actual Purchasing Price – Lowest Price Quoted RESPONSIBILITIES & DECISION-MAKING AUTHORITY Reporting performance according KPIs. Delegation and monitoring performance of delegated tasks. Training and Education of subordinates. Level of Decision-Making Authority To evaluate works done by subordinates To suggest new ways of doing business Scrutinizes procurement documents received Allocates resources sectional resources to subordinates Approves permissions for subordinates Qualification: Advanced diploma/Degree in Purchasing & Supply Training Requirement: AX Systems (Procurement Module) Experience to work in a multi-cultural environment Knowledge of conducting tenders Relevance Professional Experience: 5 years Relevance Managerial Experience: 3 years Computer: Learn the AX System (procurement and stores module) Professional: Member of Zambia Institute of Purchasing and Supply or CIPS Personal attributes and other requirements: Investigative and analytical skills Internally (80%): Collaborates with all departments to procure on time all required items and services to meet work requirements Externally (20%): Collaborates with (1) ZRA, Suppliers and other government agents for compliance with all legislation related to our operations “All candidates are required to obtain their ZAQA certification from the Zambia Qualifications Authority (ZAQA)”