HR and Administrative Assistant at ORBS

This website uses cookies to ensure you get the best experience on our website. Learn More We have started building our professional LinkedIn page. Follow HR and Administrative Assistant Recruiter ORBS, on behalf of a client Department HR and Administration Employment type Full-time, Contract ORBS is recruiting on behalf of a client in the construction industry for an organised and discreet HR and Administrative Assistant, who will be the first point of contact for the company’s staff. HR administration is the main focus of the role: you will keep employee records accurate, guide staff through day-to-day HR matters, and put company procedures into practice, working closely with management and the company’s external HR consultants. You will also support the smooth running of the office and construction sites. Maintain employee files, contracts and records of attendance and leave. Coordinate onboarding, induction and staff training. Prepare payroll inputs and track probation periods and contract renewals. Answer routine staff queries and refer complex matters to management and the external HR consultants. Keep records of performance reviews, disciplinary cases and grievances. Apply approved HR procedures and follow up on outstanding HR actions. Prepare letters, reports and other documents. Keep filing systems organised and confidential records secure. Arrange meetings and manage office supplies. Coordinate supplier requests, deliveries and service providers. Keep records of equipment, inventory and personal protective equipment (PPE). Help maintain site documentation and safety compliance records. Visit construction sites when required. Certificate or diploma in Human Resource Management, Business Administration or a related field. Registered member of the Zambia Institute of Human Resource Management (ZIHRM). At least 2 years’ experience in an HR or administrative role. Good computer skills, including Microsoft Word, Excel and email. Able to report for work at 06:20 daily and travel to construction sites. Experience in construction or a similar site-based industry. Working knowledge of Zambian employment law and payroll processes. Trustworthy and discreet with confidential staff information. Highly organised, with strong attention to detail. Approachable, with good written and spoken communication.