Administrative Assistant at Messrs. Chikafya & Associates

This website uses cookies to ensure you get the best experience on our website. Learn More We have started building our professional LinkedIn page. Follow We are inviting applications from suitably qualified, professional and highly organised individuals for the position of Administrative Assistant. The successful candidate will serve as the first point of contact for clients and visitors and will play an important role in ensuring the smooth day-to-day administrative operations of the Firm. The role will include front desk management, handling client enquiries, managing appointments, receiving correspondence, organising files, and providing general administrative support to the legal team. Candidates with prior exposure to a professional services environment, particularly where document handling, diary management, and confidential correspondence form part of the role, may find the position especially rewarding, as there may from time to time be opportunities to assist with internal file management and other support functions within the Firm. Welcoming clients and visitors in a professional manner Managing calls, emails, and appointments Handling incoming and outgoing correspondence Maintaining office diaries and schedules Filing, scanning, printing, and organising documents Supporting general office administration Assisting with internal coordination of files and meetings Maintaining confidentiality and professionalism at all times Diploma or Certificate in Business Administration, Office Administration, Secretarial Studies, Public Administration, Paralegal Studies, Legal Practice, or a related field. Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite. Strong organisational and multitasking ability. Professional appearance and client-facing confidence. Exposure to a professional service, legal, or compliance-oriented environment will be an added advantage.