Senior Grant Accountant

EMPLOYMENT OPPORTUNITIES The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement. The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA: 9. SENIOR GRANT ACCOUNTANT (x 01) Grade: ZMS 05 Reports to: Manager – Finance Main Job Purpose To manage financial resources in order to ensure the financial stability, growth and compliance of the Agency by providing accurate financial insights, managing resources efficiently and driving commercial initiatives that align with the Agency’s strategic objectives. Main Responsibilities The main duties and responsibilities for this post are but not limited to the following: 1. Financial Policies and Strategic Planning Supervises the formulation, implementation and review of financial management policies, regulations and guidelines in order to provide a framework for the prudent management of public resources and adherence to statutory obligations, standards and industry best practices. Contributes to the development and implementation of strategic plans for the finance function in order to provide a roadmap for financial stability and growth and align financial resources with strategic priorities. 2. Grant Budgeting, Forecasting and Proposal Support Supervises the preparation and submission of grant budgets and the development of financial forecasts for grant-funded projects in order to aid planning and resource allocation. Provides support in the financial aspects of grant proposal development, including budget creation and the preparation of financial narratives. Supervises cost analysis for proposed grant-funded projects in order to ensure financial viability and compliance. 3. Grant Management, Expenditure Monitoring and Reconciliation Supervises the maintenance of accurate financial records for all grant-related transactions in order to ensure compliance with grant terms and conditions. Supervises the allocation of costs to grant projects in accordance with grant agreements and Agency policies, and monitors grant expenditure to ensure that it is within approved budgets and is allowable, allocable and reasonable. Supervises the regular reconciliation of grant accounts in order to ensure accuracy and resolve discrepancies promptly. Manages the financial close-out process for grants, ensuring that all financial and reporting requirements are met. 4. Grant Reporting and Stakeholder Communication Supervises the preparation and timely submission of financial reports to grantors and of internal reports on the financial status of grants, including expenditure tracking and budget versus actual analysis. Communicates with internal stakeholders and liaises with grantors, auditors and regulatory bodies on the financial status of grants and compliance issues. 5. Internal Controls, Compliance, Risk and Audit Supervises the development, implementation and enforcement of internal controls and policies specific to grant accounting in order to ensure compliance and efficient operations. Monitors compliance with grant requirements on a continuous basis in order to prevent and address potential issues. Identifies financial risks associated with grant-funded projects and implements strategies to mitigate them. Coordinates grant-related audits, ensuring that all required documentation and records are available and accurate, and implements corrective actions on audit findings and recommendations. 6. Financial Systems and Data Integrity Manages and optimises the financial systems and software used for grant accounting in order to ensure efficiency and accuracy. Ensures the accuracy and integrity of grant-related financial data, leveraging technology for improved data management and reporting. 7. Leadership and Management Provides leadership to the grant accounting team in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets. Trains staff on grant management procedures, compliance requirements and financial reporting, and keeps abreast of changes in grant regulations and accounting standards. Supervises the development of individual work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance. Manages human and other material resources in order to facilitate achievement of departmental objectives. PERSONAL ATTRIBUTES Integrity Tact and Diplomacy SKILLS REQUIRED Leadership skills Managerial skills Interpersonal skills Analytical skills Good computer skills Ability to write strategic, technical and analytical reports Ability to communicate fluently in English MINIMUM QUALIFICATIONS AND EXPERIENCE Full Grade 12 School Certificate Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent Member of the Zambia Institute of Chartered Accountants (ZICA) Minimum 4 years’ relevant work experience HOW TO APPLY a) All interested persons meeting the above qualifications and experience should send their applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership of relevant regulatory body (where applicable) latest practicing license (where applicable) and a detailed curriculum vitae with three references including their contact number. b) All professional qualifications must be accredited or recognized and validated by the Zambia Qualifications Authority. c) The closing date for receiving applications Sunday 25th October, 2026 at 17:00hrs. Only short-listed candidates will be contacted. All applications should be addressed and hand delivered to: The Acting Director General Zambia Medicines and Medical Supplies Agency P.O. Box 30207 Plot 6446, Mukwa Road. Lusaka