Finance and Administration Assistant / Front Office Manager

PRIME LOCATION PROPERTIES LIMITED Job Description POSITION DETAILS Position Title: Finance and Administration Assistant / Front Office Manager Department: Finance & Administration Reports To: Finance and Administration Officer Location: North mead, Lusaka, Zambia Employment Type: Full-time POSITION SUMMARY The Finance and Administration Assistant supports the Finance and Administration Officer in managing day-to-day front office operations and administrative tasks. You’ll be the first point of contact for clients and visitors, handle basic financial record-keeping, and assist with general office management for Prime Location Properties Limited. KEY RESPONSIBILITIES Front Office & Client Services Greet and welcome clients and visitors professionally Answer phones and direct calls to appropriate staff members Schedule client appointments and property viewings Maintain visitor log and manage office access Provide basic information about available properties Handle customer inquiries in a friendly and professional manner Finance & Administrative Support Process invoices and maintain financial records Record client payments and updates Assist with month-end financial tasks under supervision File and organize financial documents Support expense report processing General Office Management Manage office supplies ordering and inventory Maintain organized filing systems (digital and physical) Process incoming and outgoing mail/courier Coordinate office maintenance and repairs Assist with office events and team activities Property Support Maintain basic property records and databases Assist with property documentation filing Help with property listing updates Support with site visit coordination as needed Other Duties Perform data entry as assigned Prepare simple reports and documents Assist other departments as needed REQUIRED QUALIFICATIONS 3 years  of office/administrative experience (or willingness to learn) Diploma in Administration or Business Studies/ Accounting Certifications/ or Similar Previous customer service or reception experience Basic accounting knowledge Experience in real estate or property management Familiarity with accounting software Proficiency with MS Office (Word, Excel, Outlook) Good communication skills (written and verbal) Professional demeanor and friendly customer service approach Reliable and punctual Basic organizational skills Valid driver’s license (for occasional site visits) Ready start immediately or within record time. How to Apply Send: * Updated CV * Cover Letter * Academic & Professional Certificates 📧 Email: careers@primelocation.co.zm Subject: Application Deadline: 9th September, 2026 Only shortlisted candidates will be contacted.