Acounting Specialist

Job OverviewJob Title: Accounting SpecialistEmployment Type: Full-timeEducation Requirement: Bachelor's DegreeExperience Requirement: Open / Not requiredJob ResponsibilitiesFreight Reconciliation & Variance ResolutionCollect transport documents (waybills, receipts, dispatch orders, mileage/weight logs) to verify business authenticity and completeness.Perform monthly or batch reconciliations with carriers and fleets covering unit prices, mileage, loading/unloading fees, subsidies, and deductions (damage, delay, and loss penalties).Resolve reconciliation discrepancies and track abnormal documents by coordinating with internal operations and external carriers.Invoice & Payment ManagementAudit carrier transport invoices for header, tax ID, amount, remarks, tax rate, and authenticity. Maintain invoice ledgers, transfer invoices to general ledger accountants, and resolve red-ink adjustments, re-issuances, or overdue issues.Organize payment application packages (reconciliations, receipts, invoices, approval forms), submit payment requests, track payment progress, and clean up accounts payable ledgers regularly.Accounting & Ledger MaintenanceEstablish and maintain freight expense ledgers detailing carrier, waybill number, ship date, freight amount, deductions, reconciliation status, invoicing, and payment status.Enter accounts payable vouchers or submit accounting entries into the financial system based on statements and invoices.Aggregate freight-related data (unit freight, transport costs, abnormal fees) and compile statistical reports.Business & External Stakeholder CoordinationCollaborate with logistics/transportation departments to confirm operational rules, pricing standards, and deduction rules.Act as the point of contact for external carriers to answer inquiries regarding freight reconciliation, invoicing, and payments, and offer process optimization suggestions to minimize variances.Documentation Archiving & Audit SupportClassify and archive transport contracts, waybills, reconciliation statements, and invoice copies properly.Support month-end and year-end financial closing by providing detailed freight cost breakdowns, and assist internal/external auditors and tax authorities with required documentation.Job QualificationsKnowledge & Skills: Familiar with basic accounting, accounts payable (AP) accounting, and freight settlement models in the transportation industry.Competencies & Experience: Detail-oriented and rigorous with strong data reconciliation capabilities. Prior accounting experience in logistics or transportation is preferred.