Executive Assistant

In consultation with the Managing Director the role is responsible for but not limited to the following:Administrative SupportManage the Managing Director’s calendar, including meetings, appointments, and travel logisticsDraft, edit, and proofread executive correspondence, reports, presentations, and related documentsSupport recruitment activities for junior administrative staff (e.g. temporary hires) and assist in contract renewals and data compilationMaintain well-organized electronic and physical filing systems for easy document retrievalCommunicationScreen and route incoming calls, emails, and correspondence to appropriate departmentsLiaise professionally with internal departments, stakeholders, and external partners on behalf of the Managing DirectorAssist in formatting and editing of Board papers and ensure timely secretarial support for meetingsPrepare and distribute accurate meeting minutes and track follow-up actionsOffice ManagementMonitor and maintain office supplies and equipment for the executive officeEnsure administrative staff are equipped with necessary resources (stationery, equipment, etc.)Coordinate logistics for executive meetings, events, and conferencesOversee quarterly performance appraisals for administrative staffEnsure expenditure on supplies and office needs are within the approved budget Confidentiality and DiscretionHandle and store confidential documents securelyMaintain strict confidentiality in all dealings with executives and sensitive company informationReporting and CoordinationPrepare reports, presentations, briefing notes, and related materialsTrack action items and ensure timely completion of follow-upsAssist in compiling data for budgets, forecasts, and periodic reportsPerform any other duties as assigned by the Supervisor