Human Resource & Administrative Officer

The Human Resource & Administrative Officer assists in the delivery of human resource and administrative functions by supporting recruitment, employee records management, payroll administration, statutory compliance, and general office administration. The role provides day-to-day support to the HR & Administration Department, ensuring HR processes are carried out efficiently and administrative operations run smoothly in line with company policies and procedures.Key Qualifications and CompetenciesAssist with recruitment and onboarding processes, including scheduling interviews and preparing employment documentation.Maintain accurate employee records and ensure HR files are up to date.Support payroll preparation by collecting and verifying employee attendance, leave, and other payroll-related information.Assist with the administration of employee leave, contracts, confirmations, and separations.Support statutory compliance by preparing documentation for NAPSA, NHIMA, PAYE, and other regulatory requirements.Assist in coordinating employee training, performance management, and staff welfare activities.Provide administrative support, including managing office supplies, filing, correspondence, and record keeping.Prepare HR and administrative reports as required.Ensure compliance with company policies, labour laws, and administrative procedures.Perform any other HR and administrative duties assigned by management.Key Qualifications and CompetenciesFull Grade 12 Certificate with Five (5) credits or better.Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, or a related field.Minimum of 2-4 years of relevant experience in Human Resources and Administration.Registered member of the Zambia Institute of Human Resource Management (ZIHRM).Knowledge of the Employment Code Act and other labour legislation.Experience in recruitment, payroll support, employee records management, and HR administration.Strong organizational and administrative skills.Good interpersonal and communication skills.High level of integrity, confidentiality, and professionalism.Strong attention to detail and accuracy.Proficiency in Microsoft Office Suite, particularly Word and Excel.Experience using HR or payroll systems (added advantage).Ability to work independently and as part of a team.