SUPPLIER REGISTRATION

PROMOTING EQUALITY IN AFRICAN SCHOOLS (PEAS) ZAMBIASUPPLIER REGISTRATION NOTICEAbout PEASPromoting Equality in African Schools (PEAS) is an international NGO transforming education across Sub-Saharan Africa. PEAS supports over 225,000 young people annually across Uganda, Zambia, and Ghana, ensuring access to quality education that equips learners with essential life skills.PEAS operates a network of schools serving over 20,000 students and extends support to more than 300 partner schools. With over 16 years of experience, PEAS delivers impactful, locally driven education programs that help learners—especially those from vulnerable backgrounds—achieve better learning outcomes and life opportunities.Invitation for Supplier RegistrationIn line with its commitment to transparency, accountability, and efficiency in procurement processes, PEAS Zambia Limited hereby invites applications from eligible, qualified, and reputable firms for registration as approved suppliers.The registration will cover the supply of goods, services, and works for the period 2026 to mid‑2028 (with possible extension).PEAS seeks to establish a reliable, diverse, and high-performing supplier base capable of delivering quality and value-for-money services.SUPPLIER CATEGORIES & DETAILED BREAKDOWNEligible suppliers may apply under a maximum of four subcategories.Goods:Category____________Description________________Subcategory No.ICT Equipment & Mobile phones, tablets, 1/G/2026Software laptops, computer hardware, peripherals, consumables, softwareConstruction & Hardware Building materials and 2/G/2026Materials: hardware supplies, Office Equipment & Stationery, office furniture, 3/G/2026Supplies: office equipment and supplies, School Supplies & Laboratory equipment, 4/G/2026Equipment: sports equipment, textbooks, teaching and learning materialsFood Supplies: Mealie meal, beans, rice, 5/G/2026 cooking oil, meat products, kapenta and other food itemsMedical & Pharmaceutical Medical equipment and 6/G/2026Supplies: pharmaceutical products, Automotive Supplies: Vehicle and motorcycle 7/G/2026 spare parts and accessoriesPad-making Supplies Sanitary pad-making materials 8/G/2026Personal Protective Gardening and general PPE 9/G/2026Equipment (PPE) Motorcycle Riding Gear Helmets, boots, reflective 10/G/2026 jackets and related equipment=========================================================2. SERVICES:Category_______________Description_____________Subcategory No.Professional Services: Audit, legal, finance, 1/S/2026 project management, monitoring & evaluation consultancyProfessional Services: Research and policy development 2/S/2026Professional Services: Training, capacity building and 3/S/2026 team developmentProfessional Services: Employee wellness services 4/S/2026 (counselling, aerobics, wellness programmes)Media Services: Radio, television, 5/S/2026 telecommunications, media and publishingMedia Services: Community mobilisation and 6/S/2026 sensitisation servicesBranding Services: Advertising and marketing 7/S/2026 campaignsBranding Services: Branding, printing and 8/S/2026 promotional materialsTransportation & Air and ground transport services 9/S/2026LogisticsTransportation & Logistics: Fleet management systems 10/S/2026Transportation & Logistics: Warehouse facilities and 11/S/2026 warehouse managementTransportation & Logistics: Courier and parcel 12/S/2026 delivery servicesHospitality Services: Hotels, conference facilities, 13/S/2026 catering and accommodationInsurance Services: Health, motor vehicle, and 14/S/2026 property insuranceAutomotive Services: Vehicle and motorcycle 15/S/2026 servicing and repairsCleaning & Environmental Cleaning, landscaping, 16/S/2026Services fumigation and waste managementCleaning & Environmental Fire equipment servicing 17/S/2026Services and maintenanceICT & Technical Services: Software development 18/S/2026 and systems designICT & Technical Services: Cybersecurity, IT maintenance, 19/S/2026 and technical supportICT & Technical Services: Data management and 20/S/2026 database servicesICT & Technical Services: Electrical installation 21/S/2026 and maintenance servicesSecurity Services: Security guarding services 22/S/2026Security Services: Electronic security systems 23/S/2026 (CCTV, alarms, access control)=========================================================3. WORKSCategoryDescriptionSubcategory No.Building & Civil Works: Construction, rehabilitation 1/W/2026 and renovation worksWater & Sanitation: Water treatment systems 2/W/2026 and sanitation infrastructureMetal Fabrication: Fabrication and installation 3/W/2026 of metal worksCarpentry & Joinery: Carpentry, woodworks, and 4/W/2026 furniture fabrication========================================================= MINIMUM ELIGIBILITY REQUIREMENTSAll applicants must submit the following mandatory documentation:Completed supplier registration formsCompany profile (with physical address, contacts, and email)Certificate of registration/incorporationValid ZRA Tax Clearance CertificateProof of past and current contracts (similar work)At least three (3) traceable referencesRecent financial records (audited accounts or last 6 months' bank statements)Proof of payment of the nonrefundable ZMW 1,000 registration feeNAPSA certificate (where applicable)Relevant statutory certifications (e.g., ZAMRA, WARMA, etc.)Additional business-related compliance documentsNote: Companies operating for less than 6 months should submit available bank statements. SPECIAL REQUIREMENTSICT Suppliers: Must provide proof of certification/accreditation (e.g., Microsoft, HP, Dell, Cisco)Medical Suppliers: Must provide ZAMRA certificationWater Works: Must provide WARMA certificationApplication ProcessRegistration forms can be accessed via the official PEAS link provided here.Download and Review detailed ToRs hereA non-refundable fee of ZMW 1,000 is required for registrationSubmission MethodAll applications must be submitted electronically to:Email: supplier.registration@peas.org.ukAddressed to:The Procurement Committee ChairpersonPEAS Zambia Limited39 Kabinga Avenue, NorthriseP.O. Box 71192Ndola, ZambiaIMPORTANT TO NOTEOnly shortlisted/prequalified suppliers will be invited for future procurement processesLate submissions will not be acceptedWomen, youth, and persons with disabilities are strongly encouraged to applyDeadline for Submission20th July 2026 at 12:30 hours