Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices, maintain accurate AP records, support payment processing and month-end activities, and ensure timely, accurate financial transactions using ERP and AP automation systems.Responsibilities:Process vendor invoices accurately and efficiently through the Accounts Payable automation platform.Review invoices for completeness, assign appropriate General Ledger coding, and route invoices through approval workflows.Ensure invoices are recorded against the correct entity, department, cost center, and subsidiary.Monitor invoice status and ensure timely processing in accordance with payment terms.Maintain accurate vendor master records, including:Vendor setupBanking informationTax documentationRecord updatesCommunicate professionally with vendors regarding invoice status, payment inquiries, and account-related questions.Support weekly payment run preparation by validating approved invoices and identifying duplicate or incorrect transactions.Reconcile Accounts Payable sub-ledgers to the General Ledger.Assist with month-end accruals for outstanding invoices.Ensure Accounts Payable records remain accurate and audit-ready.Support annual vendor tax reporting activities, including identification of reportable vendors and preparation of supporting documentation.Maintain organized digital records and supporting documentation for all Accounts Payable transactions.Ensure compliance with company policies, accounting standards, and internal controls.Escalate invoice coding questions, purchase order discrepancies, and vendor disputes to the Accounts Payable Manager.Identify opportunities to improve Accounts Payable processes and workflow efficiency.Assist with finance projects and additional accounting responsibilities as required.Required Qualifications:2+ years of accounts payable experience in a multi-entity or shared-services environmentWorking knowledge of NetSuite or comparable ERP (SAP, Oracle, Sage Intacct); NetSuite strongly preferredExperience with an AP automation or document management platform (Kefron, Bill.com, Stampli, or similar)Strong command of written English — clear, professional vendor communication is requiredIntermediate Excel proficiency (VLOOKUP/XLOOKUP, pivot tables, data filters)Detail-oriented with strong data accuracy and a low error rate on high-volume transaction processingComfortable in a fast-paced, growth-stage environment with evolving processes and systemsPreferred Qualifications: Bachelor's degree in Accounting, Finance, or a related field. Experience supporting a US-based finance team in an offshore or remote capacityFamiliarity with US vendor compliance requirements (W-9, 1099-NEC/MISC)Exposure to construction, utilities, or real estate industriesNetSuite OneWorld multi-subsidiary experience