STORES & PROCUREMENT OFFICER (HEAVY EQUIPMENT PARTS & INVENTORY)

About UsOLIBUL Investments Limited is a proudly Zambian, citizen-owned company with over a decade of operations in sand mining, limestone quarrying, industrial minerals, and cross-border bulk haulage freight across the North-Western Province and the regional SADC corridor. Efficient parts availability and disciplined procurement are critical to keeping our fleet moving and our quarry plant productive, and we are seeking a detail-driven professional to take ownership of both.Job PurposeThis is a combined role responsible for managing the heavy-equipment parts warehouse and executing the company's day-to-day purchasing. The successful candidate will source, store, and issue heavy-duty truck spares and quarry consumables to minimise vehicle downtime, while running an efficient procurement function that secures quality goods at competitive prices and on reliable delivery terms.Key Responsibilities — Stores & InventoryInventory Management — Oversee the receipt, inspection, and dispatch of heavy-equipment and truck parts and sand/stone quarry consumables (filters, screens, wear parts). Manage minimum and maximum stock levels to prevent stock-outs.Parts Identification — Accurately identify heavy-duty truck parts (engines, transmissions, hydraulics, braking systems) using OEM parts manuals and computerised inventory systems.Stock Control — Conduct regular cyclical and perpetual stock counts, investigate variances, and ensure strict reconciliation between physical stock and the ERP/inventory system.Workshop Liaison — Work closely with mechanics and fleet supervisors to ensure timely availability of spares for routine maintenance and breakdowns.Security & Safety — Enforce strict access control to the stores area and ensure all hazardous materials and heavy-equipment parts are stored in compliance with local safety regulations.Key Responsibilities — ProcurementVendor Sourcing — Research, identify, and evaluate local and regional suppliers for vehicle parts, quarry consumables, PPE, and general operational materials.Quotation Management — Prepare Requests for Quotation (RFQs), analyse received bids, and compile commercial bid evaluations for management approval.Purchase Orders — Generate and issue Purchase Orders accurately and promptly, ensuring all specifications match end-user requests.Expediting & Delivery — Track open purchase orders and coordinate with transport and logistics to ensure timely delivery of goods to the quarry or depot.Invoice Verification — Review supplier invoices, delivery notes, and purchase orders for price or quantity discrepancies before routing for payment.Supplier Relations — Build and maintain strong supplier relationships, negotiating favourable terms, credit lines, and rapid delivery times.ReportingGenerate daily, weekly, and monthly reports on parts usage, slow-moving stock, expenditure, and procurement savings.Minimum RequirementsDiploma in Materials Management, Supply Chain, Purchasing & Supply, or a relevant mechanical/engineering discipline (CIPS qualification an advantage)Minimum 3–5 years' experience in spare-parts management for heavy-duty commercial trucks (Volvo, Mercedes-Benz MP4, DongFeng) or mining/quarrying plant, with demonstrable procurement exposureHigh proficiency in computerised inventory and ERP systems (e.g., SAP, Pastel Evolution, or similar)Strong negotiating ability and proficiency in Microsoft Office (advanced Excel an advantage)Strong analytical skills, a keen eye for detail, and sound conflict-resolution skills for handling pricing and delivery disputesFull Grade 12 School CertificateAdded AdvantagesZIPS / CIPS membershipPrior experience on an active mine site or quarry operation.Valid driver's licenceHow to ApplySuitably qualified candidates should submit a CV and copies of qualifications via HR@Olibulinvest.com:📞 +260 772 606 489 | +260 970 845 853📞 +260 967 260 385 | +260 970 153 323Closing Date: 22nd July, 2026OLIBUL Investments Limited is an equal-opportunity employer. Only shortlisted candidates will be contacted.