Finance and Admin Assistant

About Talent House Ltd: We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but also provide organisations with talent they can recruit, develop and retain. About the role:Our client is seeking a Finance and Admin Assistant to join their team. This role is responsible for ensuring smooth administrative operations, maintaining accurate financial records, and supporting the delivery of high-quality, professional services to clients.The ideal candidate is highly organised, detail-oriented, and capable of managing multiple priorities across different businesses, while maintaining confidentiality and professionalism.Key Responsibilities:1. Administrative Operations (Internal & Client Support)Manage day-to-day administrative operations for Talent HouseMaintain organised filing systems (physical and digital)Coordinate meetings, calendars, and internal schedulingPrepare professional documents (contracts, reports, proposals, invoices)Support onboarding documentation for Talent House and client employeesEnsure proper record-keeping for HR and compliance documentation2. Accounting & Financial ManagementMaintain accurate financial records (income, expenses, reconciliations)Prepare and issue invoices to clientsTrack receivables and follow up on outstanding paymentsProcess payments and manage expense trackingSupport monthly financial reporting and basic management accountsAssist with budgeting and cash flow trackingLiaise with external accountants/auditors where required3. Client Support (Key Differentiator)Provide administrative and accounting support to assigned clientsSupport client payroll coordination (where applicable)Assist in setting up basic financial and admin systems for clientsEnsure timely and professional communication with clientsMaintain confidentiality across multiple client accounts4. HR & Recruitment SupportSupport recruitment coordination (interviews, scheduling, documentation)Prepare offer letters and employment contractsMaintain candidate and employee recordsAssist in onboarding processes for client organisationsSupport HR documentation and reporting5. Systems & Process ImprovementIdentify opportunities to improve administrative and financial processesSupport implementation of systems (HR, finance, document management)Ensure consistency and standardisation across internal and client processesKey DeliverablesAccurate and up-to-date financial recordsTimely and professional invoicing and collectionsWell-organised documentation and filing systemsEfficient administrative support across multiple workstreamsHigh-quality client service and responsivenessDesired Experience Diploma or Degree in Accounting, Finance, Business Administration, or related fieldMinimum 2–4 years’ experience in an admin/accounting roleExperience with SMEs, startups, or professional services firms is highly desirableExperience supporting multiple stakeholders or clients is an advantageSkills and Competencies:Strong proficiency in Microsoft Excel (essential)Experience with accounting software (e.g. Sage, QuickBooks, Xero, or similar)Strong document preparation skills (Word, PowerPoint)Basic understanding of payroll processes and statutory compliance in ZambiaStrong attention to detail and accuracyHigh level of organisation and time managementAbility to manage multiple priorities across different clientsProfessional communication skills (written and verbal)High integrity and confidentialityProactive and solutions-oriented mindsetCompensation:The incumbent will receive a competitive salary commensurate with experience.To Apply:Please send your CV to careers@talenthousepeople.com  before the 10th of June, 2026.