STORES CLERK

STORES CLERK 1. Inventory Management & Stock ControlMaintain accurate stock levels for drugs, consumables, pet food, equipment, and cleaning supplies.Perform daily stock checks for fast‑moving items and weekly full‑store audits.Record all stock movements (receipts, issues, returns, adjustments) in the inventory system.Flag low‑stock items early and prepare replenishment requests for approval.Ensure FEFO/FIFO principles are followed, especially for medicines and perishables.2. Receiving & Verification of DeliveriesReceive all incoming goods and verify quantities, batch numbers, and expiry dates.Cross‑check deliveries against LPOs, delivery notes, and invoices.Report discrepancies, damages, or short‑deliveries immediately to the Procurement/Accounts team.Ensure proper documentation and filing of all receiving records.3. Storage, Labelling & OrganizationArrange stock neatly and logically in designated shelves, bins, and cold‑storage areas.Label all items clearly with names, batch numbers, and expiry dates.Maintain a clean, hygienic, and pest‑free store environment suitable for veterinary products.Ensure controlled drugs are stored securely according to regulatory requirements.4. Issuing of Stock to DepartmentsIssue stock to reception, pharmacy, wards, and doctors based on approved requisition forms.Record all issues immediately to maintain real‑time stock accuracy.Prevent unauthorized access or unrecorded stock movement.5. Expiry Management & Quality AssuranceConduct weekly expiry checks and maintain an expiry‑tracking sheet.Isolate expired or damaged items and report them for disposal.Ensure cold‑chain items are stored at correct temperatures and monitored daily.6. Reporting & DocumentationPrepare daily, weekly, and monthly stock reports for management.Maintain updated stock cards, bin cards, and digital records.Assist with internal audits and provide required documentation promptly.7. Compliance & Operational SupportFollow Chelston Veterinary Hospital SOPs for inventory, procurement, and controlled drugs.Support the Accounts team with documentation for VAT, Smart Invoice, and supplier reconciliation.Participate in periodic stock‑taking exercises across all branches when required.8. Professional ConductMaintain confidentiality, integrity, and professionalism at all times.Work closely with doctors, receptionists, and procurement staff to ensure smooth operations.Uphold the hospital’s standards of accuracy, transparency, and humane veterinary care.