Purchasing & Supply Intern

Purchasing & Supply InternLocation: Chisamba, Lusaka, Zambia Reporting To: Branch Manager / Lead Procurement OfficerJob PurposeThe Purchasing & Supply Intern will support the Procurement, Stores, and Supply Chain functions by assisting with purchasing processes, inventory management, supplier coordination, documentation control, and warehouse operations in line with Aqua Aura Limited’s Standard Operating Procedures (SOPs). The role is designed to provide practical hands-on experience in procurement, logistics, stock management, invoicing support, and supply chain administration within a fast-paced operational environment.Key Duties & Responsibilities1. Procurement SupportAssist in sourcing quotations from both local and international suppliers.Follow up on supplier orders, dispatches, and deliveries to ensure timely supply of goods and materials.Support the creation and updating of Supplier Orders and Customer Orders on MONDAY.COM.Assist the Procurement Team in preparing Purchase Orders (DPOs) and related procurement documentation.Verify supplier invoices, quotations, delivery notes, and supporting documents for accuracy and completeness.Maintain organised and up-to-date procurement records and filing systems.2. Inventory & Stock ManagementAssist in receiving, inspecting, counting, and organising stock deliveries.Ensure stock received corresponds with supplier invoices, DPOs, receiving notes, and system records.Support the accurate updating and maintenance of stock cards and inventory records.Participate in monthly stock takes, cycle counts, and warehouse audits.Monitor stock movement and report shortages, damages, or discrepancies promptly.Ensure proper labelling, bin allocation, and storage of inventory items.3. Stores & Warehouse OperationsAssist in issuing stock against approved Pick Slips and authorised documentation.Ensure all stock issued is accurately recorded and acknowledged through proper sign-off procedures.Support warehouse housekeeping by maintaining cleanliness, organisation, and safe storage practices.Assist in monitoring technician stock movements and warehouse transfers.Ensure all physical records and warehouse documentation are properly maintained and filed.4. Documentation & AdministrationMaintain accurate procurement, inventory, and stores records.Assist in filing invoices, pick slips, transfer reports, receiving notes, Bills of Materials (BOMs), and related documents.Ensure all documentation is properly completed, authorised, and filed.Assist with data entry and updates within DEAR/CIN7 and MONDAY.COM systems.Prepare operational and inventory reports as assigned by Management.5. Logistics & CoordinationCoordinate with Stores, Procurement, Sales, and Accounts Departments to support operational efficiency.Assist in tracking branch stock transfers, deliveries, and supplier dispatches.Follow up on transportation arrangements and logistics coordination.Support project-related stock planning, allocation, and material coordination activities.6. Compliance & SafetyAdhere to company SOPs, procurement procedures, and internal controls at all times.Ensure proper handling, storage, and safeguarding of inventory and company assets.Comply with workplace health, safety, and environmental requirements.Maintain confidentiality of company, supplier, and operational information.Qualifications & RequirementsMinimum QualificationsGrade 12 CertificateDiploma or Degree in Purchasing & Supply, Procurement & Logistics, Supply Chain Management, Business Administration, or a related fieldRecent graduate or student seeking internship/industrial attachment placementSkills & CompetenciesBasic understanding of procurement, stores, and inventory management proceduresProficiency in Microsoft Office applications, particularly ExcelAbility to learn and operate inventory and procurement systems such as DEAR/CIN7Good communication and interpersonal skillsStrong attention to detail and accuracyAbility to work under pressure and meet deadlinesGood organisational, administrative, and record-keeping skillsHonest, responsible, proactive, and willing to learnAdded AdvantageKnowledge of inventory systems and warehouse operationsPrevious internship or practical experience in procurement, logistics, or stores managementUnderstanding of stock management and inventory control proceduresValid driver’s licence will be an added advantageWorking ScheduleMonday to Friday: 07:30hrs – 17:00hrsSaturday: 08:00hrs – 12:30hrs