Lot 6: Upgrade of Two (2) Boreholes to Solar Submersible Systems and Installation of 10,000L Storage Tanks in Makululu Settlement (Maganda Mwamba Market & Road 14), Kabwe District

1. IntroductionHabitat for Humanity Zambia (HFHZ) is a locally registered non-governmental organization established in 1984, currently operating in Lusaka, Central, and Copperbelt Provinces. The organization focuses on addressing shelter needs and related services, including water, sanitation, and hygiene (WASH), targeting vulnerable households in marginalized peri-urban communities.Under the project titled:“Scaling Up Access to Improved WASH Services through Community-Driven Models in Makululu and Katondo Informal Settlements,”HFHZ intends to implement infrastructure improvements aimed at enhancing sustainable water access.2. Project ScopeHFHZ invites bids from qualified interested bidders for:Upgrade of Two (2) Boreholes from hand pump systems to solar-powered submersible pumping systemsSupply and Installation of Two (2) 10,000-litre Water Storage TanksProject Locations:Maganda Mwamba Market BoreholeRoad 14 BoreholeMakululu Settlement, Kabwe District3. Scope of WorksThe works shall include, but not be limited to:Removal of existing hand pumpsSupply and installation of solar-powered submersible pumps and associated accessoriesConstruction of tank stands and installation of 10,000L water storage tanksInstallation of solar panels and related electrical systemsConstruction of civil works, including:Water kioskBucket platformsSoakaway pitStand tap apronPipe reticulation and plumbing worksFencing of the tank stand areaAll works must comply with HFHZ technical specifications (refer to Annex 1).4. Implementation ApproachHFHZ promotes a community-driven implementation model, involving:Local authorities (Council)Community members and leadership structuresThis approach ensures ownership, sustainability, and capacity development, while maintaining quality standards aligned with donor expectations.5. Eligibility Criteria5.1 Mandatory RequirementsBidders must submit the following:Signed cover letter and financial proposalValid National Council for Construction (NCC) Certificate (Category B or C)Valid Zambia Public Procurement Authority (ZPPA) Registration CertificatePACRA Registration CertificateValid Workers’ Compensation Fund Control Board CertificateValid WARMA Constructor/Engineer LicenseValid Tax Clearance CertificateValid Engineering Institution of Zambia (EIZ) / Engineering Registration Board (ERB) LicenseCompany profile with physical addressThree (3) most recent stamped bank statements (last three months)Detailed Method StatementProject implementation schedule (including Gantt chart)6. Personnel RequirementsBidders must demonstrate availability of qualified personnel:Registered Water/Civil Engineer (EIZ/ERB certified)Minimum: Diploma/DegreeAt least 2 years’ experience(Attach CV, qualifications, and valid membership)Plumber – Minimum 3 years’ experienceSolar Electrician – Minimum 3 years’ experienceBricklayer – Minimum 3 years’ experience(Attach CVs and supporting qualifications for all personnel)7. ExperienceBidders must provide evidence of similar completed projects, including:Completion certificatesContract award lettersPurchase orders8. Equipment RequirementsMinimum required equipment:Light truckPoker vibratorPump testing kit (depth meter mandatory)Proof of ownership or valid lease agreements must be provided.9. Site VisitBidders are strongly encouraged to conduct site visits to familiarize themselves with site conditions.All costs related to the site visit shall be borne by the bidder.10. Bid Submission RequirementsAll bids must:Be addressed to the Chairperson, Procurement CommitteeBe submitted in a sealed envelopeInclude a non-returnable USB flash drive with soft copies of all documentsBe deposited in the Tender Box at:Habitat for Humanity Zambia National OfficePlot 488A, Twin Palms RoadKabulonga, LusakaEnvelope Marking:“Upgrade of Two (2) Boreholes to Solar Submersible Systems, Supply and Installation of 10,000L Tanks – Makululu (Maganda Mwamba Market & Road 14), Kabwe District – Lot 6”11. Submission Deadline and Bid OpeningSubmission Deadline: Tuesday, 12th May 2026 at 10:00 AMBid Opening: Tuesday, 12th May 2026 at 10:30 AMVenue: HFHZ National Office, LusakaAll bids must be priced in Zambian Kwacha (ZMW) and include all applicable taxes.Non-compliant submissions will be disqualified.12. Contract AwardThe successful bidder will receive a formal Contract Agreement for review and signing upon award notification.13. Project DurationThe project shall be completed within three (3) months from the date of contract signing.14. Access to Detailed DocumentsDetailed TORS, Schedule of Materials, and technical drawings can be requested via:📧 Procurement@habitatzam.org.zm 15. DisclaimerHabitat for Humanity Zambia reserves the right to accept or reject any bid and is not obligated to accept the lowest or any submission.