LOT 5- Upgrade of Two (2) Boreholes from Hand Pump to Solar Submersible Powered System, Supply and Installation of 10,000L Tank Makululu Settlement (Road 1 Common Grounds and Road 7 Borehole Site), Kabwe District

1. IntroductionHabitat for Humanity Zambia (HFHZ) is a locally registered non-governmental organization established in 1984. The organization operates in Lusaka, Central, and Copperbelt Provinces, focusing on addressing shelter challenges and related issues such as water, sanitation, and hygiene (WASH) for vulnerable households in peri-urban communities.Under the project titled “Scaling Up Access to Improved WASH Services Through Community-Driven Models in Makululu and Katondo Informal Settlements,” HFHZ intends to upgrade two (2) existing boreholes from hand pump systems to solar-powered submersible systems. The project also includes the supply and installation of 10,000-litre water storage tanks, civil works, and reticulation systems in Makululu Settlement, Kabwe District.HFHZ adopts a community-driven approach that actively involves local authorities, community members, and leadership throughout the project lifecycle—from planning and implementation to monitoring and completion. This approach ensures quality delivery, sustainability, and stakeholder ownership.2. Scope of WorksThe assignment covers the upgrade of two (2) boreholes and associated infrastructure works, including:Removal of existing hand pumpsSupply and installation of submersible pumps and associated accessoriesInstallation of tank stands and 10,000-litre water storage tanksInstallation of solar panels and related electrical componentsConstruction of civil works, including:Water kioskBucket platformsSoak pitsStand tap apronsPipe reticulation and plumbing worksFencing of the tank stand area3. LocationThe works will be carried out in:Makululu Settlement (Road 1 Common Grounds and Road 7 Borehole Site), Kabwe District4. Bidders must submit the following mandatory documents:Signed cover letter and financial offerValid National Council for Construction (NCC) Certificate (Category B or C)Valid Zambia Public Procurement Authority (ZPPA) Registration CertificatePACRA Registration CertificateValid Workers’ Compensation Fund Control Board CertificateValid Tax Clearance CertificateValid WARMA Engineers and Contructors registration or License Valid EIZ/ERB Registration LicenseCompany profile indicating a physical addressThree (3) most recent stamped bank statements (last three months)Method Statement outlining the implementation approachProject duration and Gantt chart5. Personnel, Experience, and EquipmentBidders must demonstrate the availability of qualified personnel:Registered EIZ Water Engineer, Civil Engineer, or related qualification (Diploma/Degree), with at least 2 years’ experience (attach CV, qualifications, and valid membership Card)Plumber with at least 3 years’ experience (attach CV and qualifications)Solar Electrician with at least 3 years’ experience (attach CV and qualifications)Bricklayer with at least 3 years’ experience (attach CV and qualifications)6. Experience:Proof of similar completed projects (completion certificates, award letters, or purchase orders)7. Equipment:Light truckPoker vibratorPump testing kit (depth meter mandatory)Note: Proof of ownership or a valid signed lease agreement must be provided for all equipment.8. Site VisitBidders are encouraged to visit the project sites to familiarize themselves with site conditions. All costs associated with the site visit shall be borne by the bidder.9. Bid Submission RequirementsAll bids must:Be addressed to the Chairperson, Procurement CommitteeBe submitted in a sealed envelopeInclude a non-returnable USB flash drive containing soft copies of all documentsBe deposited in the Tender Box at:Habitat for Humanity Zambia National OfficePlot 488A, Twin Palms RoadKabulonga, LusakaEach envelope must contain only one bid and be clearly marked:“Upgrade of Two (2) Boreholes to Solar Submersible Systems, Supply and Installation of 10,000L Tank – Makululu (Road 1 and Road 7), Kabwe District – Lot 5”10. Submission Deadline and Bid OpeningSubmission Deadline: Tuesday, 12th May 2026 at 10:00 AMBid Opening: Tuesday, 12th May 2026 at 10:30 AMVenue: HFHZ National Office, LusakaAll bids must be priced in Zambian Kwacha (ZMW) and must include all applicable taxes. Non-compliant bids will be automatically disqualified.Important:Bidders must ensure proper completion of submission registers and correct signing of documents. Non-compliance will result in disqualification.11. Contract Award and SigningThe successful bidder will be issued a Contract Agreement for review and signing upon notification of award.12. Project DurationThe project is expected to be completed within three (3) months from the date of contract signing.13. Access to Full ToRs and DrawingsDetailed Terms of Reference, Bills of Quantities, and technical drawings can be requested via:Procurement@habitatzam.org.zm14. DisclaimerHabitat for Humanity Zambia reserves the right to accept or reject any bid and is not bound to accept the lowest or any submission.