Mines Maintenance Systems (MMS Clerk)

Purpose of Position§ Ensure Develop Dash boards for presentations daily and weekly reporting § To maintain accurate, timely, and complete data in the Maintenance Management System (Excel, Word, MMS/CMMS)§  to support planning, scheduling, and reliability of mine equipment. § Ensures maintenance activities are properly captured for compliance, cost control, and continuous improvement.Education / Experience§ Minimum of 2-3 years’ experience in maintenance planning/admin role, preferably in mining, drilling and construction sector involving heavy duty machines. § Diploma or Degree in Mechanical Engineering, HER, IT, Records management, CMMS, § Knowledge on how to use computers i.e. create dashboards for presentation§ Valid driver’s license with Defensive driving as an added advantage§ Proficient in SAP PM, Pronto, AMT or similar CMMS is added advantage. Knowledge in Excel Dashboard Setting is required. And Strong attention to detail.§ Attributes: Accuracy, integrity, deadline-driven, good communicator with artisans to managersJob requirements / Skills§ Good communication skills, data Management Capture all work orders, notifications, and work requests into the MMS and Accurately Update equipment master data, task lists, maintenance plans, and BOQs§ Close out completed work orders with correct labor hours, parts, and failure codes § can and upload supporting documents: job cards, inspection sheets, permits Planning & Scheduling Support/Assist planners to generate weekly maintenance schedules from MMS Run backlog, § PM compliance, and overdue work reports for supervisors § Ensure parts reservations and purchase requisitions are linked to work orders reporting & Compliance.§ Generate daily/weekly/monthly KPI reports for management § Maintain statutory inspection records: boilers, lifting equipment, pressure vessels § Ensure data integrity for audits - ISO 450001, MSHA, ZEMA, MSD compliance System & Stakeholder Support§ First line support for artisans/supervisors on MMS use and Inventory & Cost Control§ Liaise with HR/store, parts/engineering/ maintenance/technical & management to resolve system or data issues§ Train new users on basic MMS transactions and mobile data capture§  Reconcile parts issued vs work orders in the system § Flag incorrect charging of costs to wrong equipment/cost centers§ Support annual stock takes and asset verification exercisesEssential Key Performance Indicators -KPIs 1Work Order Data Accuracy≥98%Wrong data = wrong decisions on equipment health & cost2Work Order Close-out Time≤24hrs after job completionPrevents backlog and ensures real-time reporting3PM Compliance Reporting100% issued by Monday 08:00Drives proactive maintenance vs breakdowns4Backlog Reporting AccuracyZero variance vs physicalSupervisors plan based on your reports5Master Data Error Rate<2% per monthBad master data causes scheduling & spares issues6Statutory Records Availability100% audit readyLegal compliance - mine license risk7User Support Response≤4hrs for system queriesKeeps artisans/supervisors productive8Cost Allocation Errors<1% of total WO costsProtects budget integrity & cost per ton metricsAddress to:Mizinga MHuman Capital ManagerYellowquip LimitedChingola.