Grants Management Officer

Title: Grants Management Officer Grade: C5 Project: D017 – Grants and Contracts Location: Lusaka – Lusaka District, Lusaka Province Publish Date: 05 Nov 2026 00:00 Deadline Date: 12 Nov 2026 00:00 Description: Job Summary Reports to Senior Grants Management Officer. The incumbent supports the effective administration of donor-funded grants and sub-awards throughout the grant lifecycle, from pre-award activities to implementation, compliance monitoring and close-out. The successful candidate will ensure adherence to donor regulations, CIDRZ policies and applicable Zambian laws while providing grants management support to internal teams and implementing partners. Key Responsibilities Support the preparation, negotiation, issuance, modification and close-out of grant agreements, cooperative agreements and sub-awards. Monitor grant implementation, deliverables, budgets, expenditure trends, reporting deadlines and key milestones, identifying and escalating potential risks. Ensure compliance with donor requirements, including those of DoS/PEPFAR, Global Fund, CDC, NIH and other funding partners, as well as CIDRZ policies and applicable statutory requirements. Review grant budgets, budget realignments, financial reports and expenditure against approved workplans in collaboration with Finance and programme teams. Conduct pre-award risk assessments, compliance reviews and performance monitoring of sub-recipients through desk reviews and site visits. Provide technical assistance and capacity-building support to sub-recipients and internal teams on grants administration, donor compliance and reporting requirements. Coordinate the preparation, review and timely submission of donor reports in collaboration with relevant departments. Maintain accurate, complete and audit-ready grant records, agreements, budgets and supporting documentation. Support donor audits, compliance assessments and monitoring visits, including coordination of responses to audit findings. Liaise with programme, finance, procurement and external partners to facilitate effective grant implementation. Contribute to the development and improvement of grants management procedures, systems, tools and standard operating procedures (SOPs). Qualifications Bachelor’s Degree in Business Administration, Finance, Accounting, Public Administration or a related field. A relevant master’s degree or professional qualification such as ACCA, CIMA or CPA will be an added advantage. Minimum 3 years’ relevant experience in grants or contracts management, preferably within an NGO, health research institution or donor-funded programme. Demonstrated knowledge of donor compliance requirements, particularly those of DoS/PEPFAR, Global Fund, CDC or NIH. Experience in sub-award administration, sub-recipient monitoring and compliance management will be an added advantage. Strong knowledge of grants administration, donor regulations and compliance frameworks. Sound financial analysis, budgeting and expenditure monitoring skills. Suitably qualified candidates are invited to apply. However, only shortlisted candidates will be contacted.