Transport and Office Assistant

Key Tasks Primary Role – Transport: Safely transport company staff, products, and materials to and from specified locations in a timely and professional manner. Assist with loading and offloading items, including staff luggage and office supplies. Adjust travel routes to avoid traffic congestion and road construction. Ensure the company vehicle is well-maintained, clean, and adheres to road safety standards. Work with mechanics, insurance companies, and suppliers to address vehicle maintenance, insurance claims, car rentals, and procurement needs. Provide accurate time records of vehicle usage and promptly report any issues related to tickets, accidents, or maintenance. Ensure all vehicle logs, maintenance records, and transport-related reports are up-to-date and accurately maintained. Work with mechanics, insurance companies, and suppliers to address vehicle maintenance, insurance claims, car rentals, and procurement needs. Ensure all vehicles and drivers comply with local transportation laws and company policies. Perform or arrange regular checks on vehicles to identify issues before they escalate. Deal with all transport-related matters on behalf of the organization. Secondary Role – Office Support: Greet visitors and ensure they are directed appropriately. Answer and direct phone calls, taking messages as needed. Manage incoming and outgoing mail, packages, and deliveries. Maintain office supplies inventory and place orders as needed. Perform general clerical duties, including photocopying, scanning, and filing documents. Assist with travel arrangements and booking accommodations. Provide support with basic administrative tasks as requested by staff. [wp_code title="Fluid Ad"] Competencies and Skills Required: Valid driver’s license with a clean driving record. Knowledge of local roads, GPS navigation, and traffic regulations. Strong interpersonal and communication skills. Ability to multitask and manage time effectively. Proficient in basic office tools (e.g., photocopiers, printers, and computers). High level of attention to detail and organizational skil. Positive attitude and ability to work both independently and as part of a team. Personal Attributes: Honest, trustworthy, and discreet. Sober, punctual, and reliable. Self-motivated and adaptable to evolving tasks. Upholds the highest ethical standards. Qualifications: College diploma or equivalent; additional certifications in office management or transportation are an advantage. Minimum of 2 years of experience in a similar role combining driving and office support tasks. Basic knowledge of administrative procedures and practices. Proven ability to handle confidential information with discretion.