Administrative Assistant

Zambia Sugar AN ILLOVO SUGAR AFRICA COMPANY TO BE A SAFE, HEALTHY AND RESPECTFUL WORKPLACE, A BEAUTIFUL ESTATE AND A DIVERSIFIED AGRIBUSINESS WHICH IS THE BEST AT SERVING CUSTOMERS JOB ADVERTISEMENT Zambia Sugar Plc. is a subsidiary of Illovo Sugar Africa (Pty) Ltd Group and is the leading sugar producer in Zambia. Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products. The company invites applications from suitably qualified and experienced persons to fill the following positions under the Commercial department. ADMINISTRATIVE ASSISTANT x 1 – PERMANENT This position reports to the Regional Sales Manager – North and will be based in Ndola. [wp_code title="Fluid Ad"] Key Performance Areas To ensure timely handling of payments by checking and processing invoices and claims for payment and recording them. Compiling and keeping records of stationery and office consumables procured and used in the department. Monitoring budgetary allocations against usage by the department as well as controlling and advising sections on consumption against usage budget and stock availability. Advising on the disposal of obsolete materials. Ensure administrative services are in place and implemented accordingly. To arrange travel, accommodation, meals, and allowances for staff in the department. To take minutes at Commercial team meetings. To supervise general housekeeping/ maintenance of buildings and surroundings. To consolidate weekly and monthly departmental reports by compiling information from all sections. To attend to all staff welfare by liaising and coordinating with relevant departments such as HR, SHERQ, Security, Finance, IT, etc. To be main point of contact for all repairs and maintenance at the depot – electricals, plumbing works, office furniture, outdoor surroundings and coordinate with procurement, Civils, SHERQ, to conduct the work requisitioned by staff at the depot. To manage leave plans by consolidating leave plans for the department and ensuring adherence to plans by staff. To liaise and advise the Company Stores on material orders from the department by raising orders for materials according to the approved budget, stating the quantity, type, and timelines when the item will be required and following through with stores until the required items are delivered to the respective users. To monitor requisition movements for materials to appropriate departments by receiving requisitions from sections and forwarding them to appropriate departments, keeping accurate record of all the contents and information carried on requisitions and comparing requests with budgets and advising user sections accordingly. Promote and adhere to business procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC). Any other duties that may be assigned by the supervisor from time to time. Minimum specifications / Requirements areas Full Grade 12 Certificate. Diploma in Business Administration / Marketing / Commerce. A bachelor’s degree will be an added advantage. Minimum of 3 years’ experience in marketing/ sales/ supply chain management. Must be computer literate with excellent Microsoft suit skills. Must possess the ability to plan, organize, solve problems, pay attention to details, and work effectively under pressure. Strong customer centric orientation; professionalism with good communication skills, and the ability to influence both internal functions and clients. Suitably qualified applicants must provide certificates which have been verified by the Zambia Qualifications Authority (ZAQA). [wp_code title="Fluid Ad"] Should you be interested in applying for this role, please submit your detailed CV, copies of relevant qualifications, registrations and ID/Passport for the attention of HR Business Partner Email: careers@zamsugar.zm indicating “Application – Job Title” in the subject line. Closing date for applications is 28th May 2026. Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable. Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.